Every organization has to meet specific legal requirements for smooth operations. These obligations are often related to documentation and policy – for example, most businesses manage information related to licensing, employment policy, product and service terms, compliance, and many others.
Legal teams can benefit from project management tools as much as other business teams. In fact, tools that allow creating and sharing documents, communicating effectively, quickly reacting to changing market conditions and managing risk are essential to the work of the legal department today. Atlassian’s flagship product Jira Core comes in handy for legal teams that want to boost their productivity and deliver an excellent quality of work.
In this article, I take a closer look at all the different ways legal teams can take advantage of Jira Core to optimize their workflows, automate processes, and deliver work at a faster pace to match the demands of their organizations.
1. Tracking document review
Jira Core features a document approval project template to help legal teams manage critical information and ensure that content development goes smoothly. Here’s what such a project workflow looks like:
Using that workflow, legal teams can keep track of where specific documents are in the review process, attach every reviewed document version to keep track of the latest changes and see who is working on the documents throughout the review cycle.
By setting up a formal workflow for document review, legal teams can make sure that the right people review, edit, and approve the document before it’s signed. This process reduces the risk of error to a minimum because an issue which represents a document needs to pass through all workflows stages before it’s completed (signed). You can be sure that your legal team never forgets a single step in the approval process to provide your organization with full compliance.
2. Searchable database of records
Another advantage of Jira Core is that it allows legal teams to quickly create a central information database they can then use to optimize their work. For example, such a database can include decision registers, regulatory filings, executed contracts, meeting minutes and resolutions, or litigation documents.
The good thing about Jira Core is that it’s easy to manage permissions. That way, you can ensure that only the right people have access to specific data. By leveraging the version control capabilities of Jira, teams can also track changes made to documents throughout the entire process.
3. Monitoring legal details in projects
Legal teams can also benefit from Jira Core in tracking tasks to see which ones have been completed and which ones are still pending. All the information is kept in one place, making the document review cycle easy to manage.
Teams can monitor all the legal details in their projects, keeping track of stakeholder feedback, legal explanations, and important dates. All the contextual information helps to keep legal documentation in check. And again, flexible user permission setup allows only certain people to access that information, limiting it from view to other teams and stakeholders.
4. Assessing the performance of legal teams
Organizations use Jira Core to track and assess team performance as well. There’s no reason why companies shouldn’t apply the same standards to legal teams to better understand the factors affecting their performance – and how to deal with them to drive improvement.
Jira Core allows team leaders to see the status of each issue to instantly check which ones are open and pending together with the reason behind these outcomes. Legal teams can use Jira Core to get an overview of the entire team’s workload – that type of transparency helps individual team members to understand how their work fits into the broader context of the company’s compliance and legal obligations.
Jira Core serves as a record-keeping solution that allows measuring the performance of your legal team in detail to discover potential areas of improvement.
5. Easy legal review
Managing the legal review process that involves several team members is much easier thanks to some essential features Atlassian added to Jira Core.
For example, by using customizable business templates, legal teams can quickly create issues where they add important deadlines and set a schedule to ensure that they get all the information they need right on time.
By using @mentions, individual team members can quickly communicate with other team members or external specialists to ask them for feedback. The entire process of contract and issue review is formalized and organized in the inside the tool.
Finally, teams can use dashboards to get a broader view of what they’re working on and run reports for insight into their process performance.
The work of legal teams is complex and requires great attention to detail. Project management tools such as Jira Core can help legal departments organize their work, automate processes for greater precision, and avoid human-made errors by introducing issue templates and formalized approval workflows.
As a result, legal teams can save the time they previously required to get updates, search for files, tracking different document versions manually, or communicating with other team members. A project management tool like Jira Core offers a sure-fire path to higher productivity and better results.
Are you looking for a technology partner experienced in implementing Atlassian tools in business teams?
Get in touch with us; we have helped many companies revamp their legal processes and improve the work of their legal departments.